VESTRY MEETING MINUTES

ST. GREGORY’S EPISCOPAL CHURCH

APRIL 16, 2007

 

 

The meeting was called to order by Fr. Andrew at 7 PM.  An opening  prayer was said.

 

Present were clergy:  Fr. Andrew and Fr. Wissink; Vestrypersons:  Vicki Klemke, George Giosmas, Jon Baker, Joyce Dawson, Sandy Laman, Rimmie MacLaren, Terrie Noland, Mark Angstrom, David Gury, Howard McCall;  Parish Administrator, Ron Knowlton and Clerk, Leslie Ross.

 

Not present were:  Clergy: Fr. Penland, Mo. Self, Deacon Thorstad;  and Vestrypersons:  Pryse Elam, Bill Unger and Alex Mattfolk.

 

Bible Study

The Gospel for the Third Sunday of Easter, John  21:1-19  was read  and discussed.

 

THE MINUTES

The Minutes from the March 2007 Meeting were approved as printed.

 

SENIOR WARDEN’S REPORT

Fr. Andrew distributed a written report prepared by Pryse Elam, who was unable to be present. (ATT.A)   The following items were discussed and action was taken as noted.

 

1.  Ruth Chris Parking Lease  -   Mr. Elam noted that our present agreement with CAH Services who handles the parking lease between Ruth Chris and St. Gregory’s is for

$1200 per month. and has not changed since 2001.  Mr.Elam recommended that we increase their rent to $2000. per month for a one year term beginning June 1, 2007.  Following discussion a motion was made by Rimmie MacLaren, was seconded by David Gury and unanimously passed to accept  Mr. Elam’s recommendation to increase their rent to $2000. per month beginning June 1, 2007, with the addition of  two clauses:  1) a  clause stating the contract will be reviewed once a year; and 2) with a clause allowing us to restrict the number of allotted spaces when there is a  special service or function at the church.

 

2.  Preliminary Plans for the new rectory which were approved by the Rectory Committee  with minor modifications were distributed.  A time line for construction was given.

 

3. Long Range Plan -  David Gury  reported that the Long Range Planning Committee is continuing to work on Long Range Plans for the Block.  The thoughts and ideas that came out of last year’s planning session are being integrated in the plans for the block.  It was noted that the Pre School is  hoped to open in Fall 2008  in one of the houses.  There are certain requirements that must be met and integrated into the Long Range Plans.

 

  1. Capital Campaign - It was noted that prior to the May Vestry Meeting a representative from Klote and Associates will meet with members  of our Capital Campaign committee. A report will be given at the May Meeting.

 

  1. Maintenance Reserves – Vestry members were apprised that Ron Knowlton  has

made a list of our major building systems and their date of installation with  a forecast when they will likely need to be replaced.  Mr. Elam recommended that the Vestry establish a maintenance reserve account funded by two sources: 1) the Capital Campaign  and  2)  from our operating budget.

 

JUNIOR WARDEN’S REPORT

Mark Angstrom submitted a written report (ATT. B) concerning: 1) repairs and maintenance completed in March; 2) ongoing  projects in April;  3)  Action items needing Vestry approval. One of the items completed is the repair of the lighting fixture over the high altar. The brightness is quite apparent and Vestry members were asked to observe the reflection of a “crown of thorns” in the high altar stained glass window caused by the reflection of the sun on the brass missal stand.  It was noted that we now have a church calendar which can be viewed at any time on our web site enabling parishioners to see whether a certain date is open.  Additions or deletions can only be programmed by the church office. 

 

It was noted that the Parish Pictorial Directory has been completed and the proof  is expected the week of April 16.  The finalized copy is due back within 15 days.

 

It was noted that the Diocese held a Disaster Preparedness Workshop here  at the end of March which was attended by Ron Knowlton. This is a program developed by the Church Restoration Group, will help each parish develop a Disaster Preparedness plan .

 

Mr. Angstrom presented a proposal for repairs to the water tower costing $4200.  Pictures showing the deterioration of the tower were distributed. .